Lady Irwin School - Rules & Regulations

embership :

1. Membership of the Association would be open to former students of the Lady Irwin School, Shrimant Madhav Rao Scindia Marg, New Delhi - 110001.

2.The membership fee will be Rs. 200/- per annum. The fee for an alumna residing abroad will be US $25 per annum. Life membership will be Rs. 2000/- or US $250 for an alumna residing abroad. (Ammended due to persistant demand of the NRI Members in the General body meeting on 14/1/07.)

3. The Executive Committee of the Association may revise the membership fee from time to time.

xecutive Committee :

There shall be an Executive Committee consisting of eleven members as follows :-


President (1)	: Open to all alumni
Vice-President (1)	: Open to all alumni
Secretary (1)	: Open to all alumni
Joint Secretary (1)	: Open to all alumni
Treasurer (1)	: Open to all alumni
Members (elected) (4)	: Open to all alumni

Ex-officior member: The Principal and the Vice-principal of the School, shall be ex-officio members of the Executive Committee without any voting rights.

lection of Office Bearers and Members of the Executive Committee :

The President and all other office bearers and members of the Executive Committee shall be elected. Elections will be held every year at the Annual General Body Meeting of the Association.

The new Office Bearers and Members of the Executive Committee shall assume office from the first day of April following their election in the Annual General Body Meeting. The conduct of the Election shall be responsibility of the Executive Committee.

eetings and Procedures :

1. The accounting year shall be from 1st April to 31st March.

2. There shall be at least two General-Body meetings every year. The General Body meeting for holding elections will be held in March every year. A 15-day notice shall be given to the members for holding a General-Body meeting.

3. The audited accounts of the Association for the previous year shall be presented in the March General Body Meeting of the Association.

4. A special meeting of the General Body of the Association can be convened by any ten members of the Association by a written request to the Secretary, specifying the purpose of the meeting. In such case a notice of one month will be essential.

5. Any four members of the Executive Committee may make a written request to the Secretary, specifying the purpose, to convene a meeting of the Executive Committee of the Association. In such a case a notice of fifteen days will be essential.

6. The quorum for the General Body Meeting shall be 10% of the membership. If there is no quorum, the meeting shall be adjourned and reconvened within an hour, whereafter no quorum shall be required.

7. The quorum for the Executive Committee Meeting will be four members.

uties of Office Bearers

resident :

(i) The President of the Association shall preside over all the meetings of the Association and of the Executive Committee.

(ii) She shall conduct and supervise the activities of the Association.

ice – President :

The Vice-President shall act for the President in the absence of the latter or on other occasions if so desired by the President.

ecretary :

(i) The secretary shall conduct the day-to-day activities of the Association.

(ii) She shall maintain a record of all the proceedings of the meeting of the Association and of the Executive Committee.

(iii) She shall issue notices specifying the agenda for the meetings of the Association and its Executive Committee.

oint Secretary :

The Joint-Secretary shall assist the Secretary in the conduct of the business of the Association and shall act for the Secretary in her absence or when so desired by the Secretary.

reasurer :

The Treasurer shall maintain the accounts of the Association and present the accounts along with the Annual Report at the Annual General Body Meeting.

udit :

The Auditors appointed by the Executive Committee shall audit the accounts. The Executive Committee shall decide their tenure.

mendments :

Any amendments to these rules can be made only by the General Body of the Association in a meeting by a two-third majority of the members present. The notice of the proposed amendments shall be sent to the Secretary in writing at least three weeks before the date of the meeting.

eneral :

1. All funds of the Association shall be deposited in an account maintained in a schedule bank. The Treasurer and the Secretary shall operate the bank accounts jointly. Petty cash, up to Rs. 1000/-, shall be handled by the Treasurer to meet contingent expenses.

2. The Executive Committee may, from time to time, frame regulations for the conduct of the business of the Association.

pplication of the Act :

All provisions of the Societies Registration Act XXI of 1860 (Punjab Amendment Act 1957) as extended to the Union Territory of Delhi will apply to the Society.